Job Description

Job Requisition ID: 47905
Closing Date: 11:59 pm,   06/27/2025
​Agency:  Department of Corrections
Class Title: OFFICE SPECIALIST - 30080 
Skill Option:  Keyboarding - Clerical - UMP Certificate 
Bilingual Option:  None
Salary: Anticipated Starting Salary (Effective 07/01/25) $4,586 a month. Full Range $4,586 - $6,186 a month.
Job Type: Salaried
Category: Full Time 
County: Crawford
Number of Vacancies: 1
Bargaining Unit Code:  RC028
Merit Comp Code:  

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Office Specialist position will serve as the facility coordinator for the Rasho, Lippert, Holmes, and other forthcoming lawsuit agreements. This position will work closely with the facility’s health care and mental health departments to gather and keyboard information for multiple reports and databases. This position requires accuracy and strict attention to detail. The position will be responsible for communication with internal and/or external auditors and legal entities. A background in policy and procedure, as well as working knowledge of the Americans with Disabilities Act, would be a plus for our ideal candidate. Previous experience working in a health care or mental health facility is preferred. The ideal candidate would be a self-motivated, task oriented, and organized individual with strong interpersonal and communication skills. We are looking for an energetic and dedicated candidate that is seeking to be an integral part of our team, a candidate that can be trusted to display professionalism, integrity, civility, transparency, accountability, and responsiveness in all actions. We encourage all qualified individuals to apply.

 

Essential Functions

• Plans, assigns, and reviews activities for several lawsuits, to include but not limited to Rasho v. Jeffreys, Lippert v. Jeffreys, Holmes v. Baldwin, and any other agreements which might be forthcoming.
• Responds to inquiries requiring knowledge of agency operations and programming as it relates to various topics required by the individual settlement agreements.
• Works with and collaborates information gathered from other sources, to be combined in various Microsoft Word and Excel documents and databases.
• Assists in scheduling assessments and appointments for the individuals in custody who are identified as part of the various settlement agreements, to ensure proper follow up and compliance of care.
• Coordinates efforts with other staff and reviews information in support of the Americans with Disabilities Act (ADA).
• Meets with individuals in custody who request assistance in their daily activities and refers to the facility medical director for assessment.
• Serves as a member of the internal facility review team, conducting facility reviews in an accurate and timely manner.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college and one (1) year of office experience, or completion of high school and three (3) years of office experience, or three (3) years of independent business experience.
• Requires ability to keyboard accurately at thirty (30) words per minute.
• Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications

• Prefers at least one (1) year of experience in office practices and procedures.
• Prefers at least one (1) year of experience using Microsoft Office software and computer programs.
• Prefers at least one (1) year of experience in office correspondence and documentation, specifically, using office appropriate grammar, spelling, and punctuation.
• Prefers at least one (1) year of experience using manual and automated office equipment.
• Prefers at least one (1) year of experience instructing, guiding, and training others.
• Prefers at least one (1) year of experience establishing and developing written instructions and procedures.
• Prefers at least one (1) year of experience interpreting and recording medical and mental health documentation.
• Prefers at least one (1) year of experience working in a medical or mental health setting.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours:  See Below: 

8:00 am - 4:00 pm, Monday through Friday
Work Location: Robinson Correctional Center, 13423 E 1150th Ave, Robinson, Illinois, 62454
Agency Contact: Lance Ellingtion, HRR
Email: Lance.Ellington@illinois.gov
Posting Group:  Office & Administrative Support; Public Safety

This title is within the Upward Mobility Program (UMP) . General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles . To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission . UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the  career portal for State employees and review the  Internal Candidate Application Job Aid

Non-State employees: on  Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.  

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As an IDOC employee, you are entitled to a robust benefits package that includes:
· Health, life, vision, and dental insurance
· 12 weeks paid maternity/paternity leave
· Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link:
For Benefit Information Click Here

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