Job Description

Remote  About the Opportunity Grimaldi Law Firm, a fast-growing and mission-driven U.S. law firm, is seeking a Remote Executive Assistant to directly support our CEO and, as needed, our COO. This role is ideal for a highly organized, proactive professional with experience supporting senior executives in a remote environment. You will serve as a trusted right hand to leadership—managing executive schedules, communications, and both business and personal priorities—so our executives can focus on high-impact work. This is not a traditional administrative role. It requires excellent judgment, discretion, and the ability to operate independently while staying closely aligned with leadership. Responsibilities: • Manage and coordinate the CEO’s and COO’s calendars, ensuring alignment between business and personal commitments • Organize meetings, conferences, and networking events across time zones • Triage emails and communications, ensuring timely and professional responses • Handle complex travel planning (domestic and international, business and personal) • Attend executive meetings virtually, take notes, track action items, and ensure follow-through • Assist with project coordination, office support, and vendor management • Coordinate household schedules, appointments, and service providers as needed • Track expenses, organize digital records, and coordinate personal events • Prepare correspondence, thank-you notes, and referral call lists • Provide light bookkeeping support and ensure bills are paid on time Qualifications: What We’re Looking For • Proven experience directly supporting a CEO, COO, or senior executive • Experience working in an organization with 25+ employees preferred • Strong organizational, prioritization, and time management skills • Excellent written and spoken English (required) • High level of discretion and comfort in handling confidential information • Proactive, detail-oriented, and comfortable in a fast-paced environment • Strong remote work discipline and ability to manage shifting priorities • Confident using modern tools such as Microsoft Office, Google Workspace, Zoom, Slack, and calendar systems Work Schedule • Fully remote position • Full-time availability required during U.S. Eastern Time business hours About Company: Grimaldi Law Firm isn’t your typical legal shop—we’re a fast-growing, mission-driven firm that’s redefining what it means to support families through life’s biggest decisions. From estate planning to real estate closings, we help people protect what matters most and build lasting wealth. And we don’t stop there. Our team is passionate about helping families prepare for the “what-ifs” in life with customized, full-service estate and trust solutions that bring peace of mind, transforming how families build and protect their legacy. We provide premium estate planning, seamless real estate closings, and wealth-protection legal services throughout Florida. Grimaldi Law Firm is a fast-growing, mission-driven firm We believe in: Legacy. Leadership. Protection. Elevation.

Job Tags

Full time, Work at office, Remote work, Shift work,

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